Top 10 Check-In & Badging Systems for Fast and Secure Event Entry

You spend weeks, even months, meticulously planning every detail of your event. The speaker lineup is incredible, the venue is perfect, and the content is top-notch. But what happens on the big day when attendees are stuck in a long queue at the entrance? That first impression, which should be one of excitement, instead becomes frustrating. A smooth, fast, and secure entry process isn’t just a convenience; it’s the foundation of a successful event.

The right event check-in solutions can take the stress out of the most critical moment of your event, turning a potential bottleneck into a seamless welcome.

Best check-in and badging platforms

This blog brings you the top 10 check-in and badging platforms that are transforming event entry. What makes each one special is that you can find the perfect fit for your next event, whether it’s a small hands-on workshop or a large-scale international conference.

1. Dreamcast

Dreamcast is a leader in event check-in and badge printing. It’s a comprehensive digital platform that is designed to be accessible and strategic.

Dreamcast is particularly effective at handling modern events, whether you’re running a massive in-person event, a dynamic hybrid event with both onsite and online attendees, or a fully virtual event. Their inclusive features ensure a consistent, branded experience, regardless of the format. They’ve created an incredibly powerful system. 

2. Cvent

Cvent is a name that is respected in event registration and management. They have been in the industry for a long time and have a lot of experience. Cvent On Arrival is their dedicated solution for onsite check-in, and it’s as reliable and strong as you’d expect. The software’s strength lies in its deep integration with Cvent’s broader event management tools, providing a seamless flow from registration to entry. It’s the kind of professional solution that makes an event organizer’s life much easier.

3. Whova

Whova isn’t just a check-in tool; it’s an engagement engine disguised as a mobile event app. The check-in process is only the beginning. With its QR code scanning and self-check-in options, Whova handles the logistics with ease. Its true power, however, lies in its social networking features. Attendees can connect, message each other, and build a real community. The platform’s focus on fostering connections makes it ideal for conferences and events where networking is a top priority.

4. Eventbrite

For many, Eventbrite is the go-to for event ticketing and a simple, effective check-in process. Its user-friendly interface has made it a favorite for events of all sizes, from small local gatherings to large festivals. The Eventbrite Organizer App allows for quick and easy mobile check-in by scanning QR codes, providing real-time data on attendee arrivals. It’s a straightforward, no-fuss solution that works perfectly for organizers who prioritize ease of use and direct integration with their ticket sales.

5. Bizzabo

Bizzabo presents itself as an “Event Experience OS,” and its check-in and badging capabilities are a key part of that. Their system is designed for flexibility, allowing for a mix of staffed and self-service kiosks.

• The Onsite Command App: A staff-friendly tool for rapid check-ins.
• Customizable Badges: On-demand printing that looks professional.
• Data Analytics: Real-time insights into attendance and attendee flow.

Their approach to event check-in and badge printing is about more than just entry; it’s about collecting data to improve future events. Bizzabo is perfect for organizations that are serious about data-driven event strategy.

6. Splash

Splash is for the organizer who wants their event check-in to be an extension of their brand. The platform is known for its beautiful, customizable design templates that carry the brand identity through every touchpoint, including the check-in process. With its fast QR code scanning and on-demand badge printing, Splash ensures a smooth entry experience. This is a platform for those who believe that every detail, from the email invite to the physical badge, should reinforce their brand’s message.

7. Webex Events

Webex Events offers a wide set of solutions for both virtual and in-person events. Their onsite check-in system is a key part of their broader platform. They focus on making the entry process simple and efficient with features like Fast Track Check-in. Organizers can create and print custom badges, and the system also handles session check-ins and attendance tracking. It’s a solid choice for companies already using Webex for other business needs, offering a connected experience from start to finish.

8. Accelevents

Accelevents is a popular all-in-one platform for managing events, and its check-in solution is a big part of that. It is well-regarded for its easy-to-use interface, which makes it simple for organizers to set up and manage the check-in process. The platform offers a multi-faceted approach, including QR code scanning and on-demand badge printing, which helps to keep lines short and attendees moving. It’s a great option for those who want a powerful system without a steep learning curve.

9. vFairs

While vFairs is a leader in Virtual Event platforms, its physical event solutions are equally impressive. It’s a powerful tool for hybrid event management, offering a seamless transition for attendees moving between virtual and in-person spaces. Their QR code check-in system and on-demand badge printing ensure a smooth onsite experience, while their virtual tools keep online attendees engaged. It’s a future-focused solution for a new era of event formats.

10. Stova

Stova is a platform built for large-scale events and enterprise-level clients. It provides a highly customizable and scalable solution for event check-in and badging. The system offers extensive reporting and data capture features, giving organizers detailed insights into attendee behavior. Stova’s strength lies in its ability to handle complex requirements and its seamless integrations with other business tools, making it a powerful solution for big conferences and corporate events.

Final Words

Selecting the perfect platform isn’t just about finding the one with the most features. It’s about finding the one that aligns with your specific event needs and your brand’s personality. The right platform, whether it has been in the industry for a long time or has come up recently, will make your attendees feel welcome and valued from the moment they arrive. A good event check-in and badge printing platform will create a seamless experience and ultimately lead to a more successful event.